In a previous article we discussed the importance of metadata and how it can make searching for an item that much easier. Well, when you set up a Search Center in SharePoint, you will see just how essential it is to have your content well organized and tagged with the correct metadata.
A Search Center in SharePoint works pretty much the same way as any other search engine, you enter a query and the Search Center will bring back relevant results for you. But the Search Center in SharePoint is used to search content you need to find on your company’s intranet.
When setting up a Search Center, you need to consider how people will be using it and what content you have available to make the best possible Search Center for your co-workers to use and return fast and relevant results.
To gain good search results you will need metadata in place for two reasons.
- When we crawl content, the metadata information is added to the search index,
- When we make a query, this is sent to the search index for the system to bring back any matching results. Without metadata in place your results within the Search Center will be unorganized and random.
With SharePoint’s Search Center, you can create it so it can suit the needs of your company, for example, you can add in search verticals to suit different departments in your workforce. By adding search verticals, users will receive more relevant results. By exploring some of the settings and customization controls in your SharePoint Search Center, you can find what works best for your individual business needs.
In this article we will be looking at first how to set up a Search Center Site Collection and then how to grant access to users.
Let’s take a look at how to set up a Search Center Site Collection:
On the home page Central Administration website –Application Management – click Create site collections.
Next on the Create Site Collection page enter the below details of the site collection:
Select 2013 for the experience version.
In the field Select a Template subsection, click on the Enterprise tab and choose one of the following:
- If you use SharePoint Foundation 2013, select the Basic Search Center template.
- If you use SharePoint Server 2013, then select the Enterprise Search Center template.
Select Enterprise Search Center from the Enterprise tab.
In the Primary Site Collection Administration field, enter the user name of the primary site admin.
You can add a second site collection administrator if desired in the Secondary Site Collection Administrator section.
Select No Quota in the Quota Template section.
Voilà! You have now created your Search Center site, the next step is to set who can access and use the Search Center.
First state that the user account performing this setup is a member of the Owners group on the Search Center site.
Go to the Search Center site via a web browser.
In the top right hand-side of the page click on the gear icon to open the Site Menu.
Next select the Site Permissions.
In the Shared with box, click Invite People.
Type in those names of the Windows users in the Share SearchCenterName dialogue box in the Enter users separated with semicolons text box that you want to have permission to access search results and submit queries in the Search Center.
If you want all Windows users to have access, simply type NT Authority\authenticated users.
Next click Show Options.
Unclick the Send an email invitation check box.
Select <SearchCenterName>Visitors [Read] located in the Select a group or permission level drop-down list.
Finally click Share.
You have now successfully created your Search Center and granted access to your selected users.